Will AI replace School secretaries?

Not as a job, but it is already doing parts of the work. Across the 46 official task statements scored for School secretaries (United Kingdom, SOC 4213), 57% of the importance-weighted core work is made of tasks today's AI could already do most of. The overall exposure score is 56 out of 100 (range 52–62, band: partial). That is a statement about tasks, not about headcount: this measures what AI could do, not whether any employer adopts it, whether the law allows it, or whether doing the routine parts faster creates more demand for the human parts. Figures are from release 2026-q4.1.

Which tasks in “School secretaries” can AI already do?

The highest-scoring tasks in release 2026-q4.1 are: “Distribute meeting notes, routine correspondence, or reports, such as presentations or expense, statistical, or monthly reports” (93/100, very high); “Perform word processing, desktop publishing, and email management using computers” (93/100, very high); “Regularly update databases, spreadsheets, and records to ensure data accuracy” (93/100, very high). Each score comes from five published 0–4 ratings turned into a number by a published formula, and each carries the model's one-sentence reason on the page.

Which tasks in “School secretaries” stay human?

About 31% of this job's task weight sits in work that scores low for AI exposure. The lowest-scoring tasks in release 2026-q4.1 are: “Provide refreshments to visitors” (0/100, minimal); “Operate photocopiers as part of general office or clerical work” (0/100, minimal); “Deposit cash for school financial management” (0/100, minimal). Low scores usually mean the task needs a body in a room, a legally accountable human, or trust built in real time. Those are the three things the scoring rubric treats as gates rather than obstacles.

What should someone working in “School secretaries” do about AI?

Start from the ledger rather than the headline: 57% of this job's weighted core work is exposed, and roughly 31% is not. The practical move is to spend more of your week on the tasks that score low, the ones above, and to get fluent at directing AI through the tasks that score high, because those are the parts that change whether or not you are ready for them. This page does not predict your job, and nothing here is career advice tailored to you: the score describes the occupation, not the person.

How is the AI exposure score for School secretaries calculated?

Each official task statement for the occupation is rated on five published 0–4 dimensions (output replicability, physical embodiment, licensed accountability, real-time human trust, and data availability) by claude-opus-5 using scoring prompt task_scoring_v1.0. The model never writes the score; a published formula turns the five ratings into a 0–100 number, so every score can be recomputed by hand. The occupation figure is the importance-weighted mean across 46 scored tasks. The prompt, the rubric, the formula and the full dataset are published at https://futureproof.collab365.com/method and https://futureproof.collab365.com/data/2026-q4.1 under CC BY 4.0.

UK dataswitch to US

School secretaries

maintaining attendance records for educational or organisational purposes, handling their enquiries or directing them to the appropriate persons according to their needs and managing diaries for various administrative and supporting roles. If that's your week, this page is about your job.

The honest answer

Most tasks in this job are the kind AI has learned to do: distributing meeting notes, routine correspondence or reports, such as presentations or expense, statistical or monthly reports. The tasks, though, are not you.

Your move: three real directions from here ↓

Where the work sits, by task weight

shifting to AI: 57%
changing shape: 13%
staying human: 31%

These bars are tasks changing hands, not people being counted out. The ledger below shows which.

Whole-job exposure score 56 out of 100 (52–62 allowing for uncertainty): partial exposure, across 46 scored tasks. The number is the support for the sentence above it, not a headline about anyone’s future.

How we know this

What is measured: Every published task statement for school secretaries is rated on five dimensions: can a model produce the output, does the work need a body in a room, does it need a legally accountable person, does it depend on a person being trusted in the moment, and how much data exists. A published formula turns those five ratings into the score; the model never writes the number.

How the bar is built: Each task’s share of the bar is its published importance weight, so a task you do all day counts for more than one you do twice a year.

Release: 2026-q4.1, scores computed 2026-08-04. Read the full method.

It would be a lie to soften that; greeting and assisting visitors to the school is what this work rebuilds around. The plan below starts there.

Your week, as this page understands it

School secretaries provide administrative support in schools by keeping and maintaining school records and performing a range of routine clerical tasks within the school. The job title says “school secretaries”. The real job is the part underneath: greeting and assisting visitors to the school. That is the thing someone has to be right about.

The exposed part of this job is specific, and we won’t pretend it is coming back. But school secretaries is not one task. It is 46 scored ones, and they are nowhere near equally exposed. The most durable of them, on this evidence, is greeting and assisting visitors to the school, and the ledger below shows exactly why.

Where the work sits, by task weight

shifting to AI: 57%
changing shape: 13%
staying human: 31%

These bars are tasks changing hands, not people being counted out. The ledger below shows which.

How we know this

How the bar is built: Each task’s share of the bar is its published importance weight, so a task you do all day counts for more than one you do twice a year.

Release: 2026-q4.1, scores computed 2026-08-04. Read the full method.

Your job, task by task

These are the official task statements for this occupation, in plain English, sorted by what the evidence says is happening to each one. The official wording sits under every line so you can check the rewrite against it.

35 of this occupation's scored task statements carry a score that was measured under a different occupation's context, because the statement is shared between jobs and has only been scored once so far. Each one names the occupation it was measured under in the free routes below; none is presented as a measurement for this job.
Task clusters are not derived in this release, so the task-cluster field is empty and no Collab365 Space routing is attached to this occupation yet.

Shifting to AI

27 tasks

Tasks today’s tools can already do most of. This is the part we will not soften: where these rows are the bulk of your week, the week changes.

Maintaining attendance records for educational or organisational purposes
This is reading one thing and writing another: attendance records in, a record out. That is the shape today's tools are built for.
importance 80 · 4213/00
Source: “Maintain attendance records for educational or organisational purposes.” (UK task statement)
How this row was scored
Exposure score: 69 out of 100 (62–76 allowing for uncertainty): high exposure, medium confidence.
Why it sits in this group: reading one thing and writing another; the same decision, made over and over; mistakes that are cheap to catch.
The rating behind it: Registers are digital and largely automatic, though someone still sees who is actually present.
The five ratings: output a model can produce 4/4 · needs a body in a room 1/4 · needs an accountable person 0/4 · needs to be trusted in the moment 0/4 · how much data exists 3/4.
Taking and relaying messages accurately to relevant parties
This is reading one thing and writing another: messages in, a record out. That is the shape today's tools are built for.
importance 80 · 4213/00
Source: “Take and relay messages accurately to relevant parties.” (UK task statement)
How this row was scored
Exposure score: 64 out of 100 (57–71 allowing for uncertainty): high exposure, medium confidence.
Why it sits in this group: reading one thing and writing another; the same decision, made over and over; mistakes that are cheap to catch.
The rating behind it: Capturing a message and passing it on is simple, well-documented work software handles.
The five ratings: output a model can produce 3/4 · needs a body in a room 0/4 · needs an accountable person 0/4 · needs to be trusted in the moment 1/4 · how much data exists 3/4.
Distributing meeting notes, routine correspondence or reports, such as presentations or expense, statistical or monthly reports
This is reading one thing and writing another: notes, routine correspondence or reports in, a record out. That is the shape today's tools are built for.
importance 70 · 4213/00
Source: “Distribute meeting notes, routine correspondence, or reports, such as presentations or expense, statistical, or monthly reports.” (UK task statement)
How this row was scored
Exposure score: 93 out of 100 (89–97 allowing for uncertainty): very high exposure, high confidence.
Why it sits in this group: reading one thing and writing another; the same decision, made over and over; mistakes that are cheap to catch.
The rating behind it: Sending out notes and reports to the right people is a routine distribution job.
The five ratings: output a model can produce 4/4 · needs a body in a room 0/4 · needs an accountable person 0/4 · needs to be trusted in the moment 0/4 · how much data exists 3/4.
Performing word processing, desktop publishing and email management using computers
This is reading one thing and writing another: word processing, desktop publishing and email management in, a record out. That is the shape today's tools are built for.
importance 70 · 4213/00
Source: “Perform word processing, desktop publishing, and email management using computers.” (UK task statement)
How this row was scored
Exposure score: 93 out of 100 (89–97 allowing for uncertainty): very high exposure, high confidence.
Why it sits in this group: reading one thing and writing another; the same decision, made over and over; mistakes that are cheap to catch.
The rating behind it: Word processing, layout and email handling are computer tasks that software already automates.
The five ratings: output a model can produce 4/4 · needs a body in a room 0/4 · needs an accountable person 0/4 · needs to be trusted in the moment 0/4 · how much data exists 3/4.

Changing shape

6 tasks

Tasks where the machine takes the producing and a person keeps the checking, the deciding, or the answering-for-it. For most jobs this is the biggest group, and it is where "transformation, not termination" is literally visible.

Recording information and updating paperwork in filing systems
The software now makes the first pass at information, but the deciding part still needs a person. So the job becomes checking and deciding rather than producing.
importance 75 · 4213/00
Source: “Record information and update paperwork in filing systems.” (UK task statement)
How this row was scored
Exposure score: 56 out of 100 (49–63 allowing for uncertainty): partial exposure, medium confidence.
Why it sits in this group: reading one thing and writing another; the same decision, made over and over; mistakes that are cheap to catch.
The rating behind it: Updating records is routine, though paper files still need handling.
The five ratings: output a model can produce 3/4 · needs a body in a room 1/4 · needs an accountable person 0/4 · needs to be trusted in the moment 0/4 · how much data exists 3/4.
Organising and attending meetings
The software now makes the first pass at meetings, but the deciding part still needs a person. So the job becomes checking and deciding rather than producing.
importance 70 · 4213/00
Source: “Organise and attend meetings.” (UK task statement)
How this row was scored
Exposure score: 48 out of 100 (41–55 allowing for uncertainty): partial exposure, medium confidence.
Why it sits in this group: reading one thing and writing another; the same decision, made over and over; mistakes that are cheap to catch.
The rating behind it: Setting up meetings and producing notes is well handled by software, though attending them still means being present.
The five ratings: output a model can produce 3/4 · needs a body in a room 1/4 · needs an accountable person 0/4 · needs to be trusted in the moment 1/4 · how much data exists 3/4.
Managing paper and electronic filing systems
The software now makes the first pass at paper, but the deciding part still needs a person. So the job becomes checking and deciding rather than producing.
importance 60 · 4213/00
Source: “Manage paper and electronic filing systems.” (UK task statement)
How this row was scored
Exposure score: 56 out of 100 (49–63 allowing for uncertainty): partial exposure, medium confidence.
Why it sits in this group: reading one thing and writing another; the same decision, made over and over; mistakes that are cheap to catch.
The rating behind it: Electronic filing can be run automatically, though paper records still have to be handled by hand.
The five ratings: output a model can produce 3/4 · needs a body in a room 1/4 · needs an accountable person 0/4 · needs to be trusted in the moment 0/4 · how much data exists 3/4.

Staying human

13 tasks

Tasks that stay with a person, because they happen in the physical world, because the rules need someone accountable, or because the value is that a specific person does them.

Working closely with students, staff, parents, governors and the community
The value here is that a specific person handles students, staff, parents, governors and the community and stands behind it. That is earned, not computed.
importance 80 · 4213/00
Source: “Work closely with students, staff, parents, governors and the community.” (UK task statement)
How this row was scored
Exposure score: 13 out of 100 (6–20 allowing for uncertainty): minimal exposure, medium confidence.
Why it sits in this group: the value is that a specific person does it.
The rating behind it: Working closely with students, parents and governors depends on ongoing personal relationships rather than paperwork.
The five ratings: output a model can produce 1/4 · needs a body in a room 1/4 · needs an accountable person 0/4 · needs to be trusted in the moment 3/4 · how much data exists 2/4.
Greeting and assisting visitors to the school
This work happens in the physical world: visitors, in a real place. Software cannot follow it there.
importance 80 · 4213/00
Source: “Greet and assist visitors to the school.” (UK task statement)
How this row was scored
Exposure score: 0 out of 100 (0–4 allowing for uncertainty): minimal exposure, high confidence.
Why it sits in this group: work that happens in the physical world.
The rating behind it: Greeting and checking in visitors means someone physically at the school door.
The five ratings: output a model can produce 0/4 · needs a body in a room 4/4 · needs an accountable person 0/4 · needs to be trusted in the moment 1/4 · how much data exists 2/4.
Ensuring that money collected is properly
This work happens in the physical world: money collected, in a real place. Software cannot follow it there.
importance 75 · 4213/00
Source: “Ensure that money collected is properly recorded and secured.” (UK task statement)
How this row was scored
Exposure score: 33 out of 100 (26–40 allowing for uncertainty): low exposure, medium confidence.
Why it sits in this group: the same decision, made over and over; mistakes that are cheap to catch; work that happens in the physical world.
The rating behind it: Recording what came in can be automated, but physically locking school money away needs someone on the premises.
The five ratings: output a model can produce 3/4 · needs a body in a room 2/4 · needs an accountable person 1/4 · needs to be trusted in the moment 0/4 · how much data exists 3/4.

Show the other 36 tasks

Regularlying update databases, spreadsheets and records to ensure data accuracy
shifting to AI
This is reading one thing and writing another: update databases, spreadsheets and records in, a record out. That is the shape today's tools are built for.
importance 70 · 4213/00
Source: “Regularly update databases, spreadsheets, and records to ensure data accuracy.” (UK task statement)
How this row was scored
Exposure score: 93 out of 100 (89–97 allowing for uncertainty): very high exposure, high confidence.
Why it sits in this group: reading one thing and writing another; the same decision, made over and over; mistakes that are cheap to catch.
The rating behind it: Keeping databases, spreadsheets and records accurate is routine data work software handles well.
The five ratings: output a model can produce 4/4 · needs a body in a room 0/4 · needs an accountable person 0/4 · needs to be trusted in the moment 0/4 · how much data exists 3/4.
Drafting meeting agendas for organisational and administrative purposes
shifting to AI
This is reading one thing and writing another: agendas in, a record out. That is the shape today's tools are built for.
importance 65 · 4213/00
Source: “Draft meeting agendas for organisational and administrative purposes.” (UK task statement)
How this row was scored
Exposure score: 93 out of 100 (89–97 allowing for uncertainty): very high exposure, high confidence.
Why it sits in this group: reading one thing and writing another; the same decision, made over and over; mistakes that are cheap to catch.
The rating behind it: Drafting an agenda from previous minutes and requests is straightforward writing software does well.
The five ratings: output a model can produce 4/4 · needs a body in a room 0/4 · needs an accountable person 0/4 · needs to be trusted in the moment 0/4 · how much data exists 3/4.
Answering customer questions by email
shifting to AI
This is reading one thing and writing another: customer questions in, a record out. That is the shape today's tools are built for.
importance 60 · 4213/00
Source: “Answer customer questions by email.” (UK task statement)
How this row was scored
Exposure score: 93 out of 100 (89–97 allowing for uncertainty): very high exposure, high confidence.
Why it sits in this group: reading one thing and writing another; the same decision, made over and over; mistakes that are cheap to catch.
The rating behind it: Email replies drawn from company information are among the tasks software does most reliably.
The five ratings: output a model can produce 4/4 · needs a body in a room 0/4 · needs an accountable person 0/4 · needs to be trusted in the moment 0/4 · how much data exists 3/4.
Booking meeting rooms and conference facilities
shifting to AI
This is reading one thing and writing another: rooms in, a record out. That is the shape today's tools are built for.
importance 60 · 4213/00
Source: “Book meeting rooms and conference facilities.” (UK task statement)
How this row was scored
Exposure score: 93 out of 100 (89–97 allowing for uncertainty): very high exposure, high confidence.
Why it sits in this group: reading one thing and writing another; the same decision, made over and over; mistakes that are cheap to catch.
The rating behind it: Room and facility booking is already handled end to end by ordinary scheduling software.
The five ratings: output a model can produce 4/4 · needs a body in a room 0/4 · needs an accountable person 0/4 · needs to be trusted in the moment 0/4 · how much data exists 3/4.
Creating and editing documents using Microsoft Word
shifting to AI
This is reading one thing and writing another: documents in, a record out. That is the shape today's tools are built for.
importance 60 · 4213/00
Source: “Create and edit documents using Microsoft Word.” (UK task statement)
How this row was scored
Exposure score: 93 out of 100 (89–97 allowing for uncertainty): very high exposure, high confidence.
Why it sits in this group: reading one thing and writing another; the same decision, made over and over; mistakes that are cheap to catch.
The rating behind it: Drafting and tidying documents is exactly what these tools now do best, with the school's own details supplied.
The five ratings: output a model can produce 4/4 · needs a body in a room 0/4 · needs an accountable person 0/4 · needs to be trusted in the moment 0/4 · how much data exists 3/4.
Entering information into databases
shifting to AI
This is reading one thing and writing another: information in, a record out. That is the shape today's tools are built for.
importance 60 · 4213/00
Source: “Enter information into databases.” (UK task statement)
How this row was scored
Exposure score: 93 out of 100 (89–97 allowing for uncertainty): very high exposure, high confidence.
Why it sits in this group: reading one thing and writing another; the same decision, made over and over; mistakes that are cheap to catch.
The rating behind it: Data entry is highly repetitive screen work that is already widely automated.
The five ratings: output a model can produce 4/4 · needs a body in a room 0/4 · needs an accountable person 0/4 · needs to be trusted in the moment 0/4 · how much data exists 3/4.
Using computers to manage and update organisational databases
shifting to AI
This is reading one thing and writing another: computers in, a record out. That is the shape today's tools are built for.
importance 60 · 4213/00
Source: “Use computers to manage and update organisational databases.” (UK task statement)
How this row was scored
Exposure score: 93 out of 100 (89–97 allowing for uncertainty): very high exposure, high confidence.
Why it sits in this group: reading one thing and writing another; the same decision, made over and over; mistakes that are cheap to catch.
The rating behind it: Updating database records is straightforward data handling that software does at speed.
The five ratings: output a model can produce 4/4 · needs a body in a room 0/4 · needs an accountable person 0/4 · needs to be trusted in the moment 0/4 · how much data exists 3/4.
Arranging appointments for clients and staff across various sectors
shifting to AI
This is reading one thing and writing another: appointments in, a record out. That is the shape today's tools are built for.
importance 70 · 4213/00
Source: “Arrange appointments for clients and staff across various sectors.” (UK task statement)
How this row was scored
Exposure score: 85 out of 100 (81–89 allowing for uncertainty): very high exposure, high confidence.
Why it sits in this group: reading one thing and writing another; the same decision, made over and over; mistakes that are cheap to catch.
The rating behind it: Booking appointments is scheduling work that online systems already do from start to finish.
The five ratings: output a model can produce 4/4 · needs a body in a room 0/4 · needs an accountable person 0/4 · needs to be trusted in the moment 1/4 · how much data exists 4/4.
Transferring telephone calls
shifting to AI
This is reading one thing and writing another: telephone calls in, a record out. That is the shape today's tools are built for.
importance 70 · 4213/00
Source: “Transfer telephone calls as necessary.” (UK task statement)
How this row was scored
Exposure score: 85 out of 100 (81–89 allowing for uncertainty): very high exposure, high confidence.
Why it sits in this group: reading one thing and writing another; the same decision, made over and over; mistakes that are cheap to catch.
The rating behind it: Routing calls to the right person is already handled automatically in most phone systems.
The five ratings: output a model can produce 4/4 · needs a body in a room 0/4 · needs an accountable person 0/4 · needs to be trusted in the moment 1/4 · how much data exists 4/4.
Ordering stationery and equipment
shifting to AI
This is reading one thing and writing another: stationery in, a record out. That is the shape today's tools are built for.
importance 50 · 4213/00
Source: “Order stationery and equipment.” (UK task statement)
How this row was scored
Exposure score: 83 out of 100 (79–87 allowing for uncertainty): very high exposure, high confidence.
Why it sits in this group: reading one thing and writing another; the same decision, made over and over; mistakes that are cheap to catch.
The rating behind it: Reordering stationery from catalogues is simple, well-documented purchasing work.
The five ratings: output a model can produce 3/4 · needs a body in a room 0/4 · needs an accountable person 0/4 · needs to be trusted in the moment 0/4 · how much data exists 4/4.
Generating financial reports using school IT systems
shifting to AI
This is reading one thing and writing another: financial reports in, a record out. That is the shape today's tools are built for.
importance 50 · 4213/00
Source: “Generate financial reports using school IT systems.” (UK task statement)
How this row was scored
Exposure score: 81 out of 100 (77–85 allowing for uncertainty): very high exposure, high confidence.
Why it sits in this group: reading one thing and writing another; the same decision, made over and over; mistakes that are cheap to catch.
The rating behind it: Pulling reports out of school finance systems is standard reporting that software does reliably.
The five ratings: output a model can produce 4/4 · needs a body in a room 0/4 · needs an accountable person 1/4 · needs to be trusted in the moment 0/4 · how much data exists 3/4.
Maintaining timekeeping information for payroll processing
shifting to AI
This is reading one thing and writing another: information in, a record out. That is the shape today's tools are built for.
importance 50 · 4213/00
Source: “Maintain timekeeping information for payroll processing.” (UK task statement)
How this row was scored
Exposure score: 81 out of 100 (77–85 allowing for uncertainty): very high exposure, high confidence.
Why it sits in this group: reading one thing and writing another; the same decision, made over and over; mistakes that are cheap to catch.
The rating behind it: Collecting and checking hours for payroll is routine system work already handled by time and attendance software.
The five ratings: output a model can produce 4/4 · needs a body in a room 0/4 · needs an accountable person 1/4 · needs to be trusted in the moment 0/4 · how much data exists 3/4.
Administering school meal payment system
shifting to AI
This is reading one thing and writing another: school meal payment system in, a record out. That is the shape today's tools are built for.
importance 70 · 4213/00
Source: “Administer school meal payment system.” (UK task statement)
How this row was scored
Exposure score: 79 out of 100 (72–86 allowing for uncertainty): high exposure, medium confidence.
Why it sits in this group: reading one thing and writing another; the same decision, made over and over; mistakes that are cheap to catch.
The rating behind it: Meal payment systems are already software; running them is routine administration with some parent contact.
The five ratings: output a model can produce 4/4 · needs a body in a room 0/4 · needs an accountable person 0/4 · needs to be trusted in the moment 1/4 · how much data exists 3/4.
Arranging meeting bookings for office personnel
shifting to AI
This is reading one thing and writing another: bookings in, a record out. That is the shape today's tools are built for.
importance 65 · 4213/00
Source: “Arrange meeting bookings for office personnel.” (UK task statement)
How this row was scored
Exposure score: 79 out of 100 (75–83 allowing for uncertainty): high exposure, high confidence.
Why it sits in this group: reading one thing and writing another; the same decision, made over and over; mistakes that are cheap to catch.
The rating behind it: Finding a slot everyone can make is a scheduling problem software already solves.
The five ratings: output a model can produce 4/4 · needs a body in a room 0/4 · needs an accountable person 0/4 · needs to be trusted in the moment 1/4 · how much data exists 3/4.
Responding to customer enquiries
shifting to AI
This is reading one thing and writing another: customer enquiries in, a record out. That is the shape today's tools are built for.
importance 65 · 4213/00
Source: “Respond to customer enquiries.” (UK task statement)
How this row was scored
Exposure score: 79 out of 100 (75–83 allowing for uncertainty): high exposure, high confidence.
Why it sits in this group: reading one thing and writing another; the same decision, made over and over; mistakes that are cheap to catch.
The rating behind it: Answering customer questions from known information is something software already does at speed and scale.
The five ratings: output a model can produce 4/4 · needs a body in a room 0/4 · needs an accountable person 0/4 · needs to be trusted in the moment 1/4 · how much data exists 3/4.
Scheduling appointments for clients, customers or supervisors
shifting to AI
This is reading one thing and writing another: appointments in, a record out. That is the shape today's tools are built for.
importance 60 · 4213/00
Source: “Schedule appointments for clients, customers, or supervisors.” (UK task statement)
How this row was scored
Exposure score: 79 out of 100 (75–83 allowing for uncertainty): high exposure, high confidence.
Why it sits in this group: reading one thing and writing another; the same decision, made over and over; mistakes that are cheap to catch.
The rating behind it: Booking appointments against a diary is routine scheduling that software does reliably.
The five ratings: output a model can produce 4/4 · needs a body in a room 0/4 · needs an accountable person 0/4 · needs to be trusted in the moment 1/4 · how much data exists 3/4.
Organising travel and accommodation for visiting guests
shifting to AI
This is reading one thing and writing another: travel in, a record out. That is the shape today's tools are built for.
importance 50 · 4213/00
Source: “Organise travel and accommodation for visiting guests.” (UK task statement)
How this row was scored
Exposure score: 79 out of 100 (72–86 allowing for uncertainty): high exposure, medium confidence.
Why it sits in this group: reading one thing and writing another; the same decision, made over and over; mistakes that are cheap to catch.
The rating behind it: Booking travel and rooms is a well-documented online task software handles quickly.
The five ratings: output a model can produce 4/4 · needs a body in a room 0/4 · needs an accountable person 0/4 · needs to be trusted in the moment 1/4 · how much data exists 3/4.
Ordering educational resources for school operations
shifting to AI
This is reading one thing and writing another: educational resources in, a record out. That is the shape today's tools are built for.
importance 60 · 4213/00
Source: “Order educational resources for school operations.” (UK task statement)
How this row was scored
Exposure score: 75 out of 100 (68–82 allowing for uncertainty): high exposure, medium confidence.
Why it sits in this group: reading one thing and writing another; the same decision, made over and over; mistakes that are cheap to catch.
The rating behind it: Ordering resources is routine purchasing software supports, though staff decide what is actually needed.
The five ratings: output a model can produce 3/4 · needs a body in a room 0/4 · needs an accountable person 0/4 · needs to be trusted in the moment 0/4 · how much data exists 3/4.
Building and maintaining databases to support organisational operations and data management
shifting to AI
This is reading one thing and writing another: databases in, a record out. That is the shape today's tools are built for.
importance 50 · 4213/00
Source: “Build and maintain databases to support organisational operations and data management.” (UK task statement)
How this row was scored
Exposure score: 75 out of 100 (68–82 allowing for uncertainty): high exposure, medium confidence.
Why it sits in this group: reading one thing and writing another; the same decision, made over and over; mistakes that are cheap to catch.
The rating behind it: Software writes most database code, but how a business's data should be structured is a design decision.
The five ratings: output a model can produce 3/4 · needs a body in a room 0/4 · needs an accountable person 0/4 · needs to be trusted in the moment 0/4 · how much data exists 3/4.
Preparing conference or event materials
shifting to AI
This is reading one thing and writing another: conference in, a record out. That is the shape today's tools are built for.
importance 50 · 4213/00
Source: “Prepare conference or event materials, such as flyers or invitations.” (UK task statement)
How this row was scored
Exposure score: 75 out of 100 (68–82 allowing for uncertainty): high exposure, medium confidence.
Why it sits in this group: reading one thing and writing another; the same decision, made over and over; mistakes that are cheap to catch.
The rating behind it: Flyers and invitations can be drafted and designed quickly, though the event details come from the office.
The five ratings: output a model can produce 3/4 · needs a body in a room 0/4 · needs an accountable person 0/4 · needs to be trusted in the moment 0/4 · how much data exists 3/4.
Handling their enquiries or directing them to the appropriate persons according to their needs
shifting to AI
This is reading one thing and writing another: their enquiries in, a record out. That is the shape today's tools are built for.
importance 70 · 4213/00
Source: “Handle their enquiries or direct them to the appropriate persons according to their needs.” (UK task statement)
How this row was scored
Exposure score: 64 out of 100 (57–71 allowing for uncertainty): high exposure, medium confidence.
Why it sits in this group: reading one thing and writing another; the same decision, made over and over; mistakes that are cheap to catch.
The rating behind it: Answering or passing on an enquiry follows patterns, though some judgement about who deals with it is needed.
The five ratings: output a model can produce 3/4 · needs a body in a room 0/4 · needs an accountable person 0/4 · needs to be trusted in the moment 1/4 · how much data exists 3/4.
Managing diaries for various administrative and supporting roles
shifting to AI
This is reading one thing and writing another: diaries in, a record out. That is the shape today's tools are built for.
importance 70 · 4213/00
Source: “Manage diaries for various administrative and support roles.” (UK task statement)
How this row was scored
Exposure score: 64 out of 100 (57–71 allowing for uncertainty): high exposure, medium confidence.
Why it sits in this group: reading one thing and writing another; the same decision, made over and over; mistakes that are cheap to catch.
The rating behind it: Diary management is scheduling logic software handles, with occasional judgement about competing priorities.
The five ratings: output a model can produce 3/4 · needs a body in a room 0/4 · needs an accountable person 0/4 · needs to be trusted in the moment 1/4 · how much data exists 3/4.
Providing callers with accurate information and assistance
shifting to AI
This is reading one thing and writing another: callers in, a record out. That is the shape today's tools are built for.
importance 70 · 4213/00
Source: “Provide callers with accurate information and assistance.” (UK task statement)
How this row was scored
Exposure score: 64 out of 100 (57–71 allowing for uncertainty): high exposure, medium confidence.
Why it sits in this group: reading one thing and writing another; the same decision, made over and over; mistakes that are cheap to catch.
The rating behind it: Giving callers accurate information is answerable from records, which AI can search instantly.
The five ratings: output a model can produce 3/4 · needs a body in a room 0/4 · needs an accountable person 0/4 · needs to be trusted in the moment 1/4 · how much data exists 3/4.
Disbursing funds from cash accounts to pay bills or invoices
changing shape
The software now makes the first pass at funds, but the deciding part still needs a person. So the job becomes checking and deciding rather than producing.
importance 60 · 4213/00
Source: “Disburse funds from cash accounts to pay bills or invoices.” (UK task statement)
How this row was scored
Exposure score: 49 out of 100 (42–56 allowing for uncertainty): partial exposure, medium confidence.
Why it sits in this group: reading one thing and writing another; the same decision, made over and over; mistakes that are cheap to catch.
The rating behind it: School payments are mostly made electronically and can be prepared automatically, but the money is released by an authorised signatory.
The five ratings: output a model can produce 3/4 · needs a body in a room 1/4 · needs an accountable person 1/4 · needs to be trusted in the moment 0/4 · how much data exists 3/4.
Planning and coordinating meetings and events
changing shape
The software now makes the first pass at meetings, but the deciding part still needs a person. So the job becomes checking and deciding rather than producing.
importance 60 · 4213/00
Source: “Plan and coordinate meetings and events.” (UK task statement)
How this row was scored
Exposure score: 48 out of 100 (41–55 allowing for uncertainty): partial exposure, medium confidence.
Why it sits in this group: reading one thing and writing another; the same decision, made over and over; mistakes that are cheap to catch.
The rating behind it: Planning is desk work, but running an event on the day needs someone there.
The five ratings: output a model can produce 3/4 · needs a body in a room 1/4 · needs an accountable person 0/4 · needs to be trusted in the moment 1/4 · how much data exists 3/4.
Coordinating repairs for malfunctioning equipment or machinery
changing shape
The software now makes the first pass at repairs, but the deciding part still needs a person. So the job becomes checking and deciding rather than producing.
importance 50 · 4213/00
Source: “Coordinate repairs for malfunctioning equipment or machinery.” (UK task statement)
How this row was scored
Exposure score: 43 out of 100 (36–50 allowing for uncertainty): partial exposure, medium confidence.
Why it sits in this group: reading one thing and writing another; mistakes that are cheap to catch.
The rating behind it: Arranging a repair is phone and paperwork, though someone usually has to see the fault first.
The five ratings: output a model can produce 3/4 · needs a body in a room 1/4 · needs an accountable person 0/4 · needs to be trusted in the moment 1/4 · how much data exists 2/4.
Organising and storing paperwork, documents and computer-based information
staying human
This work happens in the physical world: paperwork, documents and computer-based information, in a real place. Software cannot follow it there.
importance 60 · 4213/00
Source: “Organise and store paperwork, documents and computer-based information.” (UK task statement)
How this row was scored
Exposure score: 38 out of 100 (34–42 allowing for uncertainty): low exposure, high confidence.
Why it sits in this group: the same decision, made over and over; mistakes that are cheap to catch; work that happens in the physical world.
The rating behind it: Software already sorts and files digital records well; the paper half still needs someone handling and shelving it.
The five ratings: output a model can produce 3/4 · needs a body in a room 2/4 · needs an accountable person 0/4 · needs to be trusted in the moment 0/4 · how much data exists 3/4.
Answering in-person enquiries and providing necessary information or assistance
staying human
This work happens in the physical world: in-person enquiries, in a real place. Software cannot follow it there.
importance 75 · 4213/00
Source: “Answer in-person enquiries and provide necessary information or assistance.” (UK task statement)
How this row was scored
Exposure score: 26 out of 100 (19–33 allowing for uncertainty): low exposure, medium confidence.
Why it sits in this group: the same decision, made over and over; work that happens in the physical world; the value is that a specific person does it.
The rating behind it: The information is easy to look up, but the task is answering people who come to the desk.
The five ratings: output a model can produce 3/4 · needs a body in a room 2/4 · needs an accountable person 0/4 · needs to be trusted in the moment 2/4 · how much data exists 3/4.
Greeting visitors or callers and providing initial assistance
staying human
This work happens in the physical world: visitors, in a real place. Software cannot follow it there.
importance 75 · 4213/00
Source: “Greet visitors or callers and provide initial assistance.” (UK task statement)
How this row was scored
Exposure score: 26 out of 100 (19–33 allowing for uncertainty): low exposure, medium confidence.
Why it sits in this group: the same decision, made over and over; work that happens in the physical world; the value is that a specific person does it.
The rating behind it: Calls can be handled automatically, but greeting visitors who walk in cannot.
The five ratings: output a model can produce 3/4 · needs a body in a room 2/4 · needs an accountable person 0/4 · needs to be trusted in the moment 2/4 · how much data exists 3/4.
Coordinating and directing after-school events to ensure smooth operation and participation
staying human
This work happens in the physical world: after-school events, in a real place. Software cannot follow it there.
importance 70 · 4213/00
Source: “Coordinate and direct after-school events to ensure smooth operation and participation.” (UK task statement)
How this row was scored
Exposure score: 11 out of 100 (4–18 allowing for uncertainty): minimal exposure, medium confidence.
Why it sits in this group: mistakes that are cheap to catch; work that happens in the physical world.
The rating behind it: Planning an event can be written up, but running it on the day means being there.
The five ratings: output a model can produce 2/4 · needs a body in a room 3/4 · needs an accountable person 0/4 · needs to be trusted in the moment 1/4 · how much data exists 2/4.
Operating office machines, photocopiers, scanners and personal computers
staying human
This work happens in the physical world: office machines, photocopiers, scanners and personal computers, in a real place. Software cannot follow it there.
importance 75 · 4213/00
Source: “Operate office machines including photocopiers, scanners, and personal computers.” (UK task statement)
How this row was scored
Exposure score: 10 out of 100 (6–14 allowing for uncertainty): minimal exposure, high confidence.
Why it sits in this group: the same decision, made over and over; work that happens in the physical world.
The rating behind it: Photocopiers and scanners need someone to load and operate the machine.
The five ratings: output a model can produce 1/4 · needs a body in a room 3/4 · needs an accountable person 0/4 · needs to be trusted in the moment 0/4 · how much data exists 3/4.
Managing the processing of incoming and outgoing post and deliveries
staying human
This work happens in the physical world: the processing, in a real place. Software cannot follow it there.
importance 65 · 4213/00
Source: “Manage the processing of incoming and outgoing post and deliveries.” (UK task statement)
How this row was scored
Exposure score: 10 out of 100 (6–14 allowing for uncertainty): minimal exposure, high confidence.
Why it sits in this group: the same decision, made over and over; work that happens in the physical world.
The rating behind it: Post has to be physically sorted, carried and dispatched.
The five ratings: output a model can produce 1/4 · needs a body in a room 3/4 · needs an accountable person 0/4 · needs to be trusted in the moment 0/4 · how much data exists 3/4.
Maintaining stationery and office equipment
staying human
This work happens in the physical world: stationery, in a real place. Software cannot follow it there.
importance 60 · 4213/00
Source: “Maintain stationery and office equipment.” (UK task statement)
How this row was scored
Exposure score: 10 out of 100 (6–14 allowing for uncertainty): minimal exposure, high confidence.
Why it sits in this group: the same decision, made over and over; work that happens in the physical world.
The rating behind it: Reordering pens is easy to automate, but checking cupboards and looking after equipment means someone physically in the office.
The five ratings: output a model can produce 1/4 · needs a body in a room 3/4 · needs an accountable person 0/4 · needs to be trusted in the moment 0/4 · how much data exists 3/4.
Depositing cash for school financial management
staying human
This work happens in the physical world: cash, in a real place. Software cannot follow it there.
importance 70 · 4213/00
Source: “Deposit cash for school financial management.” (UK task statement)
How this row was scored
Exposure score: 0 out of 100 (0–4 allowing for uncertainty): minimal exposure, high confidence.
Why it sits in this group: work that happens in the physical world.
The rating behind it: Taking cash to the bank requires a person carrying it.
The five ratings: output a model can produce 0/4 · needs a body in a room 4/4 · needs an accountable person 0/4 · needs to be trusted in the moment 0/4 · how much data exists 2/4.
Operating photocopiers as part of general office or clerical work
staying human
This work happens in the physical world: photocopiers, in a real place. Software cannot follow it there.
importance 70 · 4213/00
Source: “Operate photocopiers as part of general office or clerical work.” (UK task statement)
How this row was scored
Exposure score: 0 out of 100 (0–7 allowing for uncertainty): minimal exposure, medium confidence.
Why it sits in this group: work that happens in the physical world.
The rating behind it: Copying needs someone standing at the machine with the paper.
The five ratings: output a model can produce 0/4 · needs a body in a room 4/4 · needs an accountable person 0/4 · needs to be trusted in the moment 0/4 · how much data exists 2/4.
Providing refreshments to visitors
staying human
This work happens in the physical world: refreshments, in a real place. Software cannot follow it there.
importance 60 · 4213/00
Source: “Provide refreshments to visitors.” (UK task statement)
How this row was scored
Exposure score: 0 out of 100 (0–4 allowing for uncertainty): minimal exposure, high confidence.
Why it sits in this group: work that happens in the physical world.
The rating behind it: Bringing refreshments to visitors means carrying them to people in person.
The five ratings: output a model can produce 0/4 · needs a body in a room 4/4 · needs an accountable person 0/4 · needs to be trusted in the moment 1/4 · how much data exists 1/4.

What this job pays, and how many people do it

Median pay: £26,500a year, before tax, the middle of the range, so half earn more and half earn less.ashe-t14, 2025 · ASHE 2025 provisional (reference April 2025)Provisional, because the ONS revises this figure in the autumn.
How we know this
Source: ashe-t14
Reference period: ASHE 2025 provisional (reference April 2025)
Rounding: Shown to the nearest £100. The exact published figure is in the downloadable dataset. We do not render pounds the survey cannot support.
People doing this job: 50,600in the UK, 2026.nomis-aps · Apr 2025-Mar 2026 (latest APS 12-month period)This headcount comes from a survey, not a census, so treat it as a good estimate rather than an exact count.

What is deliberately not here: a forecast of how many of these jobs exist in ten years. Where an official projection exists for a market we publish it with its vintage; where it does not, we leave the space empty rather than borrow the other country’s number.

Why this is shifting

The reason is boringly specific. Most of what is shifting here is reading one thing and writing another: notes, routine correspondence or reports in, a record out. The rows above are exactly that shape: distributing meeting notes, routine correspondence or reports and maintaining attendance records for educational or organisational purposes. What it cannot do is be there in the room, and that is still where visitors get done. Which is why this page talks about your tasks changing, not your job ending.

Your move

Over a pint: what I’d tell you if you were my friend

The exposed part of your job is the biggest part, and I am not going to dress that up: distributing meeting notes, routine correspondence or reports is work today's tools do quickly and cheaply, and that is not coming back.

So, given all that: 57% of this job's task weight sits in rows the software is already learning, 13% in rows that change shape rather than disappear, and 31% in rows it is nowhere near. That is the position, measured across 46 scored tasks. It is not a forecast about you.

What you have that the software does not is greeting and assisting visitors to the school, plus the years of knowing when something looks wrong before you can say why. That is the raw material for everything below.

This week: one thing

Sit on the machine's side of the desk. Pick one real piece of notes, routine correspondence or reports you would normally do yourself, let whatever software you already have take the first pass at it, and then go through what it produced and write down every single thing it got wrong. One evening this week. Do not fix anything yet. Just catch it.

What you end up holding: a written list of the machine’s mistakes, in your handwriting
How long it takes: an evening, or an hour if you pick one job rather than one client

If you can’t run software on your employer’s or your clients’ data: Do the same hunt on paper. Take one printed piece of notes, routine correspondence or reports, work through it the way you always do, and mark every point where you made a call rather than followed a rule. Same evening, same list, nothing to log into and nobody to ask permission from. That list is the same artifact: it is the judgment written down.

Over the next 90 days

Change one sentence about what you do. Not on a CV. Out loud, to whoever pays you. From “my job is distributing meeting notes, routine correspondence or reports, such as presentations or expense, statistical or monthly reports” to “I check what the software does and tell you what it means.” Your error list from this week is what makes that sentence true instead of a claim, so use it: show it once, to one person, inside the next ninety days. Same skills, priced as judgment rather than as typing.

Over the next 12 months

Walk toward the end of this job that answers for things, and get it recognised. Pick the one part of greeting and assisting visitors to the school you are already best at, and spend the year making it formal: a qualification, a named responsibility, a specialism people ask for by name. Price it honestly: that is evenings, it is months rather than weeks, and the seats are competitive because everyone in your position is looking at the same door. Before you pay for anything, spend an hour with National Careers Service. It is free and government-funded, and it is listed below with the rest of the free routes.

The roads out of here, and why I am not sending you down them

I looked at the obvious moves out of this job, and here is what I found.

I checked the 12 nearest UK occupations to school secretaries (nearest by the work that AI is not taking, not by job title), and none of them survived. The closest was personal assistants and other secretaries: only about 23% of its durable work is work you already do and it is under the same pressure this job is. Your own job splits about 57/43: that share of the list sits in the top exposure band and the rest does not. On this evidence the honest move is inside the job rather than out of it. Become the person who owns “greet and assist visitors to the school”, and let the exposed end go.

How that was checked: this job was compared against all 412 UK occupations in this release on their official task statements, and the 12 nearest were examined one by one. A move that turns on an industry, an employer or a qualification rather than on the work itself will not show up in a check like that. And this release carries no licence register, so anything you are weighing needs that looked up separately.

3 moves I checked and rejected

These are the obvious-looking jumps. They are here with their reasons rather than quietly dropped, because the ones that fail are worth knowing about. It is one less thing to turn over at night.

Personal assistants and other secretaries
Why it looked obvious: It came up as a near neighbour because one of your tasks is on their list in the same words: “greet visitors or callers and provide initial assistance”. Across the whole of both lists that adds up to about 23% of the work in that job the software is not taking.
Why I am not recommending it: You would be starting most of it from nothing: about 23% of the durable work in that job is work you do today, and the rest you would be learning while the bills carried on. I will not move you off one melting floe onto another: 76% of its own task list already scores in the top exposure band (65/100 in this release), so the same software is eating it.
Look at that job’s page anyway →
Receptionists
Why it looked obvious: It came up as a near neighbour because one of your tasks is on their list in the same words: “answer in-person enquiries and provide necessary information or assistance”. Across the whole of both lists that adds up to about 14% of the work in that job the software is not taking.
Why I am not recommending it: You would be starting most of it from nothing: about 14% of the durable work in that job is work you do today, and the rest you would be learning while the bills carried on.
Look at that job’s page anyway →
Office managers
Why it looked obvious: It came up as a near neighbour because one of your tasks is on their list in the same words: “maintain stationery and office equipment”. Across the whole of both lists that adds up to about 11% of the work in that job the software is not taking.
Why I am not recommending it: You would be starting most of it from nothing: about 11% of the durable work in that job is work you do today, and the rest you would be learning while the bills carried on.
Look at that job’s page anyway →

What I’d stop worrying about

A friend tells you what not to spend fear on. This is that list.

The headline number you read somewhere
The big “X% of jobs” figures are about the whole economy, not about you. The number that describes your job is on this page: 57% of its task weight, across 46 scored tasks. Every row behind it is printed above with the source. Check ours; ignore theirs.
“It’s too late for me to become something else”
You are not starting from zero, and the page shows why: greeting and assisting visitors to the school is work the software cannot do and you already do it. The move above is a repricing of what you know, not a new career. Nobody who has just left college has that.
“I should learn to code”
Almost certainly not. The value in your job is moving toward checking, deciding and answering for the output, not toward writing the software. A weekend of Python will not change your position; the error list from this week will.
The “obvious” next job everyone suggests
I checked the obvious moves and most of them did not survive. The reasons are printed with the routes above, including the pay and the gate. A move that fails on the numbers is worth knowing about so you can stop turning it over at night.

You are reading the United Kingdom figures

The United States splits this work across more than one official group, of which Procurement Clerks is the closest. The pay and employment figures are not directly comparable, and we do not average them together.

Switch to the United States page →partial match

The other groups this work is counted across:

Office Clerks, General

In US official statistics this job is counted as Procurement Clerks and Office Clerks, General. Pay is shown separately for each of those groups (medians cannot be averaged together), while the task list and the scores on this page are for this group only.

Your route through this

Two honest options, and no deadline on either

Free, and complete

The moves above cost nothing. These are the real services that go with them: public, government-funded, and free at the point of use. Nothing on this page is behind an email address or a payment.

In England:
National Careers Service
A free hour with a government-funded careers adviser is worth more than another evening of reading. In England that's the National Careers Service.
Free, government-funded
- Discover your skills and careers (the skills assessment)
In England:
National Careers Service - Find a course
Search what's actually running near you before you spend anything.
Free to search; individual courses vary
In England:
Free courses for jobs (Level 3 qualifications)
A free Level 3 qualification you already qualify for beats a paid course you don't need.
Free for eligible adults
In England:
Skills Bootcamps
Free, up to 16 weeks, and you get a job interview at the end. In England these are Skills Bootcamps - search what's running near you.
Free for eligible adults in England
- Skills Bootcamps - what they are and who can do them (DfE, Skills for Careers)
- Skills Bootcamps - JobHelp (DWP)
In Scotland:
My World of Work (Skills Development Scotland)
In Scotland it's My World of Work, from Skills Development Scotland.
Free, publicly funded
- Skills Development Scotland
In Wales:
Careers Wales
In Wales it's Careers Wales.
Free, Welsh Government-funded
In Northern Ireland:
Careers Service Northern Ireland
In Northern Ireland it's the Careers Service on nidirect.
Free, Department for the Economy-funded

A nearby route

There's no Space built for school secretaries yet.

Collab365 Spaces is built by the same people as this site. We find the problems that AI and automation are creating inside one kind of work, then solve them as short courses, briefings and Blueprints. Each Space is the community too, so the research and the people doing your job are in the same place.

What a Space actually is, in full

The closest match is Microsoft 365 Productivity Workers, a community for coordinators, administrators and team leads who run their working day in Outlook, Teams, meetings, files and task lists. It overlaps with the part of your job that is growing: the diary, records and communications half of the job. It covers nothing about schools, safeguarding or pupil systems. If that overlap isn't you, the free route below covers the same ground.

Try Microsoft 365 Productivity Workers free →

7 days free, no card needed. Explore up to 2 Spaces before you choose a plan: you pick a plan later, not now.

After the trial it is a paid community, and you get identical data either way. If the overlap above is not your job, the moves above cost nothing and stand on their own.

Noted, and thank you. We’ll email you if a Space for school secretaries launches. Nothing else.

That did not look like an email address, so nothing was saved. Have another go below.

We could not save that. The fault is ours, not yours, and your address was not stored. Please try again later.

No deadline on any of this. The page will still be here, and the data is refreshed on a published schedule rather than when someone wants a headline.

Questions people ask about this job

Will AI replace School secretaries?: Not as a job, but it is already doing parts of the work. Across the 46 official task statements scored for School secretaries (United Kingdom, SOC 4213), 57% of the importance-weighted core work is made of tasks today's AI could already do most of. The overall exposure score is 56 out of 100 (range 52–62, band: partial). That is a statement about tasks, not about headcount: this measures what AI could do, not whether any employer adopts it, whether the law allows it, or whether doing the routine parts faster creates more demand for the human parts. Figures are from release 2026-q4.1.
Which tasks in “School secretaries” can AI already do?: The highest-scoring tasks in release 2026-q4.1 are: “Distribute meeting notes, routine correspondence, or reports, such as presentations or expense, statistical, or monthly reports” (93/100, very high); “Perform word processing, desktop publishing, and email management using computers” (93/100, very high); “Regularly update databases, spreadsheets, and records to ensure data accuracy” (93/100, very high). Each score comes from five published 0–4 ratings turned into a number by a published formula, and each carries the model's one-sentence reason on the page.
Which tasks in “School secretaries” stay human?: About 31% of this job's task weight sits in work that scores low for AI exposure. The lowest-scoring tasks in release 2026-q4.1 are: “Provide refreshments to visitors” (0/100, minimal); “Operate photocopiers as part of general office or clerical work” (0/100, minimal); “Deposit cash for school financial management” (0/100, minimal). Low scores usually mean the task needs a body in a room, a legally accountable human, or trust built in real time. Those are the three things the scoring rubric treats as gates rather than obstacles.
What should someone working in “School secretaries” do about AI?: Start from the ledger rather than the headline: 57% of this job's weighted core work is exposed, and roughly 31% is not. The practical move is to spend more of your week on the tasks that score low, the ones above, and to get fluent at directing AI through the tasks that score high, because those are the parts that change whether or not you are ready for them. This page does not predict your job, and nothing here is career advice tailored to you: the score describes the occupation, not the person.
How is the AI exposure score for School secretaries calculated?: Each official task statement for the occupation is rated on five published 0–4 dimensions (output replicability, physical embodiment, licensed accountability, real-time human trust, and data availability) by claude-opus-5 using scoring prompt task_scoring_v1.0. The model never writes the score; a published formula turns the five ratings into a 0–100 number, so every score can be recomputed by hand. The occupation figure is the importance-weighted mean across 46 scored tasks. The prompt, the rubric, the formula and the full dataset are published at https://futureproof.collab365.com/method and https://futureproof.collab365.com/data/2026-q4.1 under CC BY 4.0.

Where these numbers come from

About the data on this page

Provisional, because the ONS revises this figure in the autumn.
This headcount comes from a survey, not a census, so treat it as a good estimate rather than an exact count.
The match between this job and its counterpart in the other country is partial, so the two pages count slightly different groups of people.
35 of this occupation's scored task statements carry a score that was measured under a different occupation's context, because the statement is shared between jobs and has only been scored once so far. Each one names the occupation it was measured under in the free routes below; none is presented as a measurement for this job.
Task clusters are not derived in this release, so the task-cluster field is empty and no Collab365 Space routing is attached to this occupation yet.

Task statements: gaisi-indexProcessing: catalogue-bridge → ssc-relatedness-weighting → task-scoring → score-aggregation
Task weights: gaisi-index (relatedness)
Scores: Rubric task_scoring_v1.0, model claude-opus-5, computed 2026-08-05.
Pay and employment: ashe-t14 (ASHE 2025 provisional (reference April 2025))nomis-aps (Apr 2025-Mar 2026 (latest APS 12-month period))

Figures on this page come from release 2026-q4.1, published 2026-08-05. Every release keeps its own permanent address, so a figure you cite in March is still there, unchanged, in November.

The plain-English wording on this page is assembled directly from the task statements and the published ratings, not written by hand for this occupation. That is why it is specific, and it is also why we say so.

The routes and free resources further up are today’s, not the release’s (last reviewed 2026-08-05). A route is an offer, not a historical fact, so it moves on its own clock.

How we score a job Download this release Look up another job

Using these figures?

Cite this

Everything on this site is published under CC BY 4.0. Quote it, chart it, sell something built on it. Just say where it came from, and cite the dated release rather than the site, so the figure you quote stays checkable.

Plain text

Collab365 (2026). Collab365 Futureproof: task-level AI exposure for US and UK occupations, release 2026-q4.1 (methodVersion 2.0.0, promptVersion task_scoring_v1.0). https://futureproof.collab365.com/data/2026-q4.1. Licensed CC BY 4.0. Built with O*NET data (USDOL/ETA, CC BY 4.0); ONS data (Open Government Licence v3.0); GAISI task framework (arXiv:2507.22748, MIT); BLS data (public domain).

BibTeX

@misc{collab365futureproof2026q41,
  title        = {Collab365 Futureproof: task-level AI exposure for US and UK occupations, release 2026-q4.1},
  author       = {{Collab365}},
  year         = {2026},
  url          = {https://futureproof.collab365.com/data/2026-q4.1},
  note         = {Release 2026-q4.1, methodVersion 2.0.0, promptVersion task_scoring_v1.0, CC BY 4.0}
}

Permalink

https://futureproof.collab365.com/data/2026-q4.1

Data as of release 2026-q4.1, published 2026-08-05. Releases never change after publication; when the figures move, a new dated release is published beside this one and this one stays exactly where it is.